January 2008 Minutes

Reminders of upcoming events and deadlines.

Reviewed committee vacancies.

Other than April show, all judges have been hired. (Update: Gabi Hooten, “L” will judge.)

The second judge for the Licensed Show will be Cathy Tucker-Slaterbeck, (r).

December 2007 Minutes accepted as posted.

Checking Account: $12,349.50; Savings: $1,072.83; CD: $3,244.80.

No committee requests re: 2008 budget.

Review of budget. All fees, etc. are going up and will be projected for budget.

Discussed budget process. A profit/loss budget overview was provided.

Site will be Stone Bridge Farm, formerly Fancy Hill. Fees have increased. Budget for Camp is projected to be approximately $11,000. (This is a break-even event.)

Camp instructors not confirmed yet. Date to be determined.

Marie will contact the Dressage Foundation re: grant.

VOTED to give a donation of $300 to the VA Tech Equestrian Club for use of facility for Educational Sunday.

Gift certificates will be given to presenters.

Flyers have been prepared.

In case of bad weather, would have to cancel rather than postpone as there are no other available dates.

Judy Stanley will supervise the Tack Sale. Rebecca will send information re: sale of tack to the website.

Discussed details and volunteers needed.

Rebecca reported that VA Tech is hosting a Sporthorse Handling Clinic at VA Tech on 19 April 2008. Contact her for more info. A Future Eventers Program is being considered.

Any needed corrections or additions to the Show Management Packet should be given to a committee member by 15 February 2008.

The show has been listed in the Region 1 Omnibus. Agreed that advertising fees should be at the discretion of Show Manager and appear in the show budget proposal.

Discussed possibilities for clinics and locations.

The Membership List in the Omnibus will include only the 2008 members. Reminder to pay dues immediately in order to be included

Three new schooling shows in North Carolina will be listed (and will count towards year end awards).

Rescheduled for Sunday, 3 February 2008 at the Salem Civic Center: 11 A.M.

Will order ribbons and replacements.

Silent Auction funds will be used for GHEP improvements.

Information re: charges for ads will be emailed to the Board.

Janet Brown and Katherine Graman volunteered to serve with Susan as SWVADA representatives.

Blanche Mahoney will manage April show with Ken Palmer as co-manager.

Ken Palmer will manage the July show. NEED a secretary.

NEED a secretary for July show.

NEED both secretary and manager for October show.

Need Hospitality chairperson.

Shelley will register SWVADA with the Professional Choice Rewards Program. (Information forthcoming.)

Suggestion to have trail rides. Shelley will investigate.

VOTED to donate $500 toward Virginia Tech's Summer Study Abroad trip to Germany. Dr. Rebecca Splan will be leading 20 equine science students on a two week course in May 2008, which will focus on the sporthorse industry in Germany. Students will learn about German culture and the training, riding, breeding, showing, and marketing of German warmblood horses in a unique, experiential fashion. The students will take riding and theory lessons and will visit most of the major breeding and training centers while they are in the country. The course is partially funded by the Department of Animal and Poultry Sciences and organized in cooperation with the German based ISR/Oldenburg NA, but still presents a significant cost to individual students. Sponsorships are welcomed!