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May 2004 |
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PRESIDENT'S MESSAGE
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Busy, busy, busy..... It
seems that spring is finally well and truly here! |
SWVADA MINUTES
March 2004
Next Meeting: May 17,
2004 7:00pm at the Wildflour Restaurant
7770 Williamson Rd., Hollins VA 540-362-1812
| The regular monthly
meeting of SWVADA was held on Monday, 19 April 2004 at the Wildflour
Restaurant in Hollins,VA. President Beckie Mitchell called the meeting
to order. Board Members Present: Pam Bennington, Susan Dallas, Gary
Goodale, Gabi Hooten, Megan Irby, Robin Jones, Harriet Keys, Blanche
Mahoney, Beckie Mitchell, Laura Nelson, Pat Nelson, Kim Reid, Annette
Massey Shaw, Rebecca Splan, Elise Tyminski. Members/Guests also present:
Ellen Aiken, Patricia Brooks, Sue Cooper, Anastasia Gontrum, Jeanette
Shires. President’s Report: Beckie Mitchell 1. Reported on the success of the Freestyle Clinic with Tigger Montague. Special thanks to Laura Nelson for organizing and for the Gustafsons for hosting at Chimney Hill Farm. 2. The Ride a Test with Helen George had a full day and all went smoothly. (Thanks to Beckie Mitchell for organizing.) 3. VADA grants have been requested and should be forthcoming soon. 4. Asked for input on location of monthly meetings. Secretary’s Report: Gary Goodale 1. VOTED to dispense with reading of the minutes. 2. VOTED to approve minutes as submitted. Treasurer’s Report: Blanche Mahoney 1. Explained the apparent low balance in our account. All yearly dues to VADA/USDF have been paid. Show funds, grant funds, etc. will be coming in. Also, dues continue to come in. 2. Balance: $347.82 3. Savings: $1053.01 Education/Clinics/Camp: Laura Nelson 1. Camp: JULY 1 IS THE CLOSING DATE FOR CAMP. Laura is now taking deposits. Fees are refundable IF the vacancy can be filled. Requested that information re: camp be sent to VADA. (Beckie will attend to.) 2. Freestyle Symposium: Lots of fun and most informative. Would like to have had more auditors present. Laura gave an overview of the format/topics. All involved considered it a great experience. The grant did not cover all expenses. Discussed what to do when losses occur. Decided that budgets for functions need to be planned in advance in so far as possible. 3. Clinics: “Moving Up a Level” with Judy Westenhoefer will require a date change. Laura will contact Judy. Educational Sunday: Ellen Aiken/ Jeanette Shires 1. The date for next year will be Sunday, 27 February 2005 in the new facility at VA Tech. Discussed options/proposals for next year. Need to make decision on offering concessions to the Tech Block and Bridle Club. 2. Ellen provided a review of expenses. Explained that at the last minute it was necessary to rent a sound system. Also explained that donations from Tack Shops provide an opportunity for these shops to generate publicity. 3. Evaluations: Revealed that talks were rated very high. Most had learned of the program via the internet. Most requested future topic was Competitive Trail Riding. 4. Suggested that Board Members be available during the day to communicate with the public. 5. Jeanette suggested the Board consider whether to shorten the day OR offer a full day. Should we offer multi sessions? Will definitely need more help. Need to decide on fees. Green Hill: Pam Bennington 1. Was unable to attend last meeting but shared the report of meeting. 2. The Fun Horse Show raised $1877; show funds are used for operating expenses. 3. A fund has been started to raise money for stabling. 4. Ellen Aiken will remain on GH Board but did explain that she would be unable to be as active due to other commitments.
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Hospitality:
Blanche Mahoney 1. Patrons of Glenvar H.S. have offered to provide concessions at shows. Some concerns re: insurance issues were discussed. The Board would like to accept the offer. 2. VOTED to ask that the Glenvar organizer become a member of SWVADA at fee of $23 (excludes membership in VADA/USDF) in order to be covered by SWVADA insurance. Long
Range Planning Committee: Gary Goodale |
Holly Veloso, BLM Volunteer Coordinator
