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March 2003
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President's Message
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Wow! What a different
winter we're having than what we have been used to over the past few
years!
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SWVADA MINUTES
Next Meeting: Monday March
17, 2003 7:00pm at the Wildflour Restaurant, Hollins VA
(Located on Left between Hollins College and The Tack Room) 7770
Williamson Rd. 540-362-1812
| The regular monthly
meeting of SWVADA was postponed due to yet another weather event. The
meeting was rescheduled for Thursday, 20 February 2003 at Wildflower
Restaurant. President Pam Bennington called the meeting to order at
7:15PM. Board Members present: Ellen Aiken, Pam Bennington, Sue Cooper,
Susan Dallas, Hal DeVuyst, Gary Goodale, Gabi Hooten, Robin Jones,
Harriet Keys, Blanche Mahoney, Beckie Mitchell, Laura Nelson, Pat
Nelson. Absent: Cathy Caspole, Karen Davis. Also present: Heidi Clay,
Chris DeVuyst, Annette Massey Shaw. VOTED to dispense with the reading of the Minutes. Minutes of 20 January 2003 were approved. Harriet Keys requested that actual votes be so indicated in the minutes. Treasurer’s Report: Blanche Mahoney Checking Account Balance: $6,921.43; Savings Account: $1049.30 The silent auction at the banquet resulted in a donation to Green Hill of $596. Blanche indicated insurance has been paid for the year. Due to cost of banquet at Wyndham, we will explore other possibilities for next year. President’s Report: Pam Bennington 1. Welcome and introductions made. 2. Thanks expressed to all who made our banquet an enjoyable event! 3. Congratulations to All Award Winners and to Robin Jones, Barcelli Award Recipient. 4. The lively online discussion prior to meeting re: schooling attire generated a number of other topics of concern by Board Members. 5. VOTED to have online discussion when appropriate, but official voting will occur only at Board Meetings. 6. Request made to have Old Business prior to Committee Reports. 7. Appointed Ellen Aiken to serve as Parliamentarian. Ellen then reviewed rules for discussion. OLD BUSINESS 1. Discussion of Attire for schooling shows. Laura Nelson was first asked to respond since her voice had not been heard online. Each Board Member was then asked to comment re: a change in our rules. Harriet Keys then made the motion that At schooling shows, SWVADA will follow the USAE rule concerning attire EXCEPT that jackets will be optional and that a conservative sweater or vest may be worn. Beckie Mitchell asked that the motion be amended to include printing of the dress code in the Omnibus per the USAE Rule Book. VOTED to accept amendment. Pam Bennington asked that a Roll Call Vote be taken re: the proposed change in the dress code. VOTING NO to the motion: Sue Cooper, Gary Goodale, Robin Jones, Blanche Mahoney, Laura Nelson, Pat Nelson. VOTING YES to the motion: Ellen Aiken, Susan Dallas, Hal DeVuyst, Gabi Hooten, Harriet Keys, Beckie Mitchell. The tie vote was broken by President Pam Bennington voting YES to the motion. (Absent: Cathy Caspole, Karen Davis.) Motion to change the dress code approved. 2. Volunteers: SWVADA is looking for someone to chair a Volunteer Committee and be responsible for helping show managers, etc. find volunteers if needed. Pam reminded chairpersons to keep a Job Log for use by future volunteers. Will examine possible incentives to encourage more participation. COMMITTEE REPORTS Seminar for New Dressage Tests-March 23: Gary Goodale 1. Will be held at Chimney Hill Farm. Thanks to Judy Gustafson for the use of her facility. 2. Have demo riders; tests to be discussed are Training, First ,Second Levels. 3. Directions to Chimney Hill will be included in the Omnibus. Adult Camp: Laura Nelson 1. Asked for direction re:camp this year. VOTED to hold camp. 2. VOTED to require a minimum non-refundable deposit of $100. 3. VOTED to invite Sue Rothgeb and Liz Steacie as clinicians if available. Sue Rothgeb Clinic: Robin Jones and Laura Nelson 1. Clinic will be held for at least 2 days following the recognized show (May 25/26). 2. Thanks to Blanche Mahoney for hosting the clinic at her barn. 3. Laura will contact Sue re: details; will try to put application form on web site. 4. Opening/closing dates will be the same as for the Recognized Show. Educational Sunday: Jeanette Shires 1. Distributed the very attractive brochures she prepared with all information re: topics,etc. 2. Plans to hand out a survey requesting suggested topics for the future. 3. Costs are slightly higher this year due to greater travel distances of some clinicians. (The Board agreed that all funding necessary to have Educational Sunday is appropriate and in keeping with our goals.) 4. Pam Bennington as President will open the First Session. Ellen Aiken will introduce speakers. Equipment: Harriet Keys for Cathy Caspole 1. VOTED to donate use of an arena to the VA Tech Intercollegiate Dressage Show in return for use of facilities for Educational Sunday. 2. Robin Jones reported that the stakes for the cones have been made and will be put in the equipment trailer. |
Green Hill: Ellen
Aiken 1. A brochure about Green Hill has been developed. 2. The new drag has been ordered. 3. Discussed having a dressage suitability type class in the GH Fun Shows. Consensus was that this is an excellent possibility but class descriptions need to be made before adding to a prize list. Green Hill Park Equestrian Games: Annette Massey Shaw 1. Prize List has been completed; looking for Class Sponsors. 2. Need volunteers for show. ***Thanks to Annette for taking on this big job! Ride a Test – April 12: Harriet Keys 1. VADA has not yet supplied a judge. 2. VOTED to cancel clinic if a judge is unavailable. *** (Since the meeting, VADA has arranged for a judge; USDF “L” graduate April Rivers.) Hospitality: Blanche Mahoney 1. SWVADA had to pay $130 deficit to cover costs for the banquet. 2. Will explore other options for banquet for next year. JR/YR Riders: Sue Cooper/Laura Nelson 1. A Jr/Yr Rider division has been added to the Green Hill Equestrian Games. 2. VOTED to provide one FREE TOC to Junior Riders at SWVADA schooling shows (“Junior”defined as 18 years or under). Membership: Pat Nelson 1. 78 current paid members. (12 are Life Members.) 2. Suggestion made to list new members on web site. Omnibus: Harriet Keys 1. Material is now complete; will give to Gary Goodale tonight to proof read. Deadline for mailing is March 1. 2. Noted that Region 1 Omnibus has been mailed. Reminder: if a Region 1 Omnibus is desired, the cost now is $5 annually. Video Library: Hal DeVuyst 1. The Board previously VOTED to sell unused videos for $5. 2. 16 videos will be offered for sale at Educational Sunday. Miscellaneous: 1. VOTED to donate $50 to the VA Horse Council Legislative Trail Ride. 2. Laura Nelson volunteered to investigate show/clinic potential at the New River Fair Grounds per a request by Christie Warden , a board member for this facility. 3. In order to save time at Board meetings, Beckie Mitchell suggested committee chairs email reports and then discuss if necessary at meetings. 4. A SWVADA volunteer group will help the fund raising efforts of Public Radio. Ellen Aiken, Pam Bennington, Susan Dallas, and Harriet Keys will be “on air” taking donations! 5. Gary Goodale shared information she has received re: the New Beginnings Equine Rescue facility. Suggestion made to develop a way to assist with their work. See their website at www.NewBeginningsEquineShelter,Inc. Will see if this can be added to the Links on the SWVADA web site. 6. Sue Cooper asked if someone could serve as an instructor for the Roanoke Valley Horseman’s Annual Education Program. 7. Pat Nelson has a complete set of new USAE Dressage Tests which will be placed in the Secretary’s Box. 8. Harriet Keys reported she had received a call from Frank Bierman of the VA Horse Center extending his thanks to VADA for the donation of 2 arenas. He also indicated how happy the Horse Center is to have dressage shows there. 9. Harriet Keys will have copies of the new dressage tests made for use at the New Tests Seminar and the Ride a Tests. Meeting Adjourned. Respectfully submitted, Gary Goodale, Secretary
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