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OFFICERS |
PRESIDENT'S MESSAGE
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February is here with the
promise of more snow, ice and cold! While there's not much
riding going on - unless you're lucky enough to have an
indoor! - there's a lot of planning in the works for the
upcoming season. SWVADA is hoping to once again offer a
variety of show and educational experiences for the
membership. Our year begins with the rescheduled Year End
Celebration (thanks to that already mentioned snow, ice and
cold!) The new date for the Celebration is Saturday,
February 19, at the Roanoke Wyndham. If you find yourself
now able to attend, please contact Blanche Mahoney - there's
still time to make a reservation! This is always a great
chance to meet new horsey friends and catch up with what's
been happening with old ones. There'll also be the silent
auction to benefit Green Hill Park and the Virginia Horse
Center as well as recognition of member achievement this
year. The end of the month (February 27) brings the ever
popular Educational Sunday. Jeanette and Ellen have planned
a fantastic program of seminars and Virginia Tech has
graciously allowed us the use of their fabulous new
facility. Ed. Sunday promises to be a super learning
experience - one I hope everyone will support! We are still
having some difficulty staffing all the planned show
events. If you're willing to manage or secretary the
October 29 show, or manage the August 27 show, please let me
know as soon as possible. Thanks to those who have already
contacted me to express a willingness to "apprentice" with
established show staff - it'll be a fun way to learn the ins
and outs of show management. We really do need more people
able (and willing) to run shows if we want to continue
offering as many as we do. Be on the lookout for the
Omnibus - it will have a listing of show/event dates as well
as contact people - the season will be upon us before you
know it!
Hope to see you at the Year End
Celebration and Educational Sunday!
Beckie
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SWVADA MINUTES
January
2004
Next Meeting: 7 PM, Monday,
February 21st, 2004
The Wildflour Restaurant at Hollins
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meeting of SWVADA was held on Monday, 17 January 2005 at the
Wildflour Restaurant in Hollins, VA. President Beckie Mitchell called
the meeting to order. Board Members Present: Pam Bennington, Sue Cooper,
Susan Dallas, Gary Goodale, Gabi Hooten, Blanche Mahoney, Susan McIsaac,
Beckie Mitchell, Laura Nelson, Pat Nelson, Annette Massey Shaw, Rebecca
Splan. Board Members Absent: Robin Jones, Kim Reid, Jeanette Shires.
Members/Guests also Present: Ellen Aiken, Harriet Keys, Esther Miller,
Kim Smith. President’s Report: Beckie Mitchell 1. An organizational meeting of the Recognized Show Committee met prior to the regular Board Meeting. 2. Reviewed the nominations for the SWVADA VADA Volunteer Award. Beckie commented on the contributions of each name submitted; all were indeed worthy of this recognition. The vote determined that the 2005 award will be presented to Judy Gustafson, who has so often generously donated her facilities for SWVADA clinics and symposiums. Secretary’s Report: Gary Goodale VOTED to accept the minutes as presented. Treasurer’s Report: Blanche Mahoney 1. Explained the categories used to prepare the year end report. 2. Balance Checking: $9,867.55 3. Balance Savings: $1055.43 Points/Awards: Ellen Aiken 1. Reviewed reasons for considering some changes to rules for Points/Awards. 2. Discussed proposals. Agreed to review procedure for presenting rule changes and proposed changes. 3. VOTED: IN EFFECT for 2005: Re: Recognized Show Rules> Changed now to read that 4 Rides at 2 Different Shows by 2 Different Judges will be required to be eligible for Year End Award. 4. Discussed need to recognize Volunteers. Educational Sunday: Ellen Aiken 1. Board Members were asked to man a Table of Information at Educational Sunday. Asked to “meet and greet” visitors. 2. Requested that membership applications be available. 3. Rebecca Splan distributed the preliminary copy of flyer for Ed. Sun. 4. All in place for the programs that will be presented. Video Library: Gabi Hooten 1. Discussed amount of funding to purchase new titles. 2. VOTED to direct $300 for purchasing additional titles. 3. Discussed suggestions re: fund raising. Esther Miller will investigate possibilities. Clinics/Adult Camp: Laura Nelson 1. Asked Laura to proceed with plans for Camp 2005. 2. Discussed possible variations to camp format, including location, if cost becomes a factor. 3. Discussed holding clinic series w/same clinician. 4. Susan McIsaac volunteered to report on the Klaus Balkenhol Clinic in California which she is planning to attend. Green Hill: Pam Bennington 1. Meeting to discuss stabling options to be held on Wednesday, 19 February. Input wanted! 2. First Fun Show of the season had a good turnout. Two more shows are planned. 3. Reminder to send in membership applications for the 2005 season. |
Hospitality: Blanche Mahoney 1. Need 50 attending to meet contract obligations. All in readiness for a fun evening! 2. NOTE UPDATE: DUE TO WEATHER CONDITIONS, THE BANQUET HAS BEEN POSTPONED UNTIL SATURDAY, FEBRUARY 19th : Same time, Same place! Contact Blanche for information. Long Range Planning Committee: Gary Goodale 1. Review of finances for the past 3 years is now complete. Ready to begin exploring/making recommendations for a 3 to 5 year plan. The Member Survey will be very useful in formulating future endeavors. 2. Please send ideas/comments to Gary. Committee plans to meet in February. Membership: Pat Nelson 1. Pat reported that we have many new members. 2. Reminder: 2005 Dues are Due! Membership Survey: Annette Massey Shaw 1. Review of the responses to the survey. Will be a very helpful to the Board to have this member input. 2. Results of the survey will be on the SWVADA website. VADA: Susan Dallas 1. The VADA meeting is scheduled to be held in the morning before the VADA annual banquet begins. 2. Susan plans to attend. Recognized Show: Rebecca Splan 1. Rebecca and Jeanette Shires met today to review plans for show. 2. Rebecca reported that the USDF Show Secretary Symposium provided helpful information. Omnibus: Rebecca Splan 1. Hopes to have copies of Omnibus ready to sell at Educational Sunday. 2. Aiming for a deadline of February 15th for all info to be in to her. 3. VOTED to raise fee for show listings in Omnibus to $40. 4. VOTED to charge a non-refundable Office Fee of $5 for SWVADA Schooling Shows (to cover expenses such as test copies, etc.) Miscellaneous: 1. After review/discussion, decided that as a volunteer organization, paid positions are not an option we should consider. 2. Annette Massey Shaw and Rebecca Splan reported on the USDF Show Secretary Symposium they attended. Helpful information re: due dates for fees, applications; update on rules; and other useful information. The meeting then adjourned. Respectfully submitted, Gary Maupin Goodale, Secretary SCHOOLING SHOW STAFF STILL NEEDED: • Manager for the August 27th show • Manager and Secretary for the October 29th show
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