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OFFICERS |
PRESIDENT'S MESSAGE
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Giving Thanks...
As the SWVADA year draws to a
close, I want to offer a humongous "THANKS!" to the many people
who have worked so hard this year to make it such a successful
one. Each one of these people - the Board of Directors, the
show managers and secretaries, the clinic/event coordinators,
the Educational Sunday planners, the SWVADA Camp director, and
the hoards of workers that assist these people - they're all
VOLUNTEERS! Each and every one is fulfilling a
vital job without which none of the above would happen. At the
risk of leaving out someone, I'd like to offer special
recognition to a few people - beginning with this year's SWVADA
Board. In addition to attending monthly planning meetings, many
took on additional responsibilities. Pat Nelson,
the Vice President, also secretaried both a schooling show and
the recognized show and was the membership chairman.
Gary Goodale, the Secretary, was responsible for
keeping the minutes of each meeting and chairs the Long Range
Planning Committee. Blanche Mahoney, the
Treasurer, is also our "hospitality queen" and equipment manager
and even found time to manage the July show - to name just a few
of the things she does for SWVADA. Kim Reid
and Elise Tyminski, newcomers to the Board,
brought a fresh perspective and enthusiasm to our meetings.
Sue Cooper volunteered her services as the
Round Robin clinician representing SWVADA. Annette
Massey-Shaw coordinated several educational events as
well as organized the member survey. Robin Jones
offered her unique artistic talent to make posters and
decorations for SWVADA as well as secretaried the July show.
Pam Bennington managed the fun and successful
October show and represented SWVADA on the GHPEC committee.
Susan Dallas secretaried the October show and,
along with Harriet Keys, represented SWVADA at
the almost monthly VADA meetings in Charlottesville.
Gabriele Hooten keeps up with the video library and is
always on the lookout for new material to add. Megan
Irby managed one of the successful "ride a tests" early
in the season. Harriet Keys, in addition to
managing the April show, worked with Rebecca Splan
on the Omnibus and other promotional material for SWVADA.
Rebecca also worked with Holly Veloso
to put on the August show. Laura Nelson
organized the very successful Adult Camp experience as well as
the freestyle symposium with Tigger Montague and "Up the Levels"
with Judy Westenhoefer. We were also fortunate to have some
people who weren't on the Board step up and fill some important
jobs: Jeanette Shires and Ellen Aiken
coordinate the outstanding Educational Sunday program;
Ellen also serves as Points Chairman and
Jeanette managed the recognized show; Becky
Cairns orders and organizes all the ribbons for the
year and makes sure the trophies gleam at the year end
celebration; and Frances Yeardley creates for
us an outstanding website and a terrific monthly newsletter.
I'm sure I've missed some people and
for that I apologize while offering my sincere thanks. While it
looks like a big list, these are just a few of the jobs these
people do for SWVADA and these are just a few of the people who
have volunteered their time to the organization. Behind these
people are many, many more - and we thank you. Without you,
SWVADA wouldn't be able to offer the shows, events and services
that the members enjoy. As the new year approaches, I hope you
will consider volunteering your services - together we can
make 2005 even better!
Happy Holidays!
Beckie
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SWVADA MINUTES
November
2004
Next Meeting: 7 PM, Monday, 20
December 2004
NEW LOCATION: Famous Anthony’s
6499 Williamson Road, Roanoke
| The regular monthly
meeting of SWVADA was held on Monday, 15 November 2004 at the Wildflour
Restaurant in Hollins, VA. President Beckie Mitchell called the meeting
to order. Board Members Present: Pam Bennington, Sue Cooper, Susan
Dallas, Gary Goodale, Harriet Keys, Robin Jones, Blanche Mahoney, Beckie
Mitchell, Laura Nelson, Pat Nelson, Kim Reid, Annette Massey Shaw,
Rebecca Splan. Board Members Absent: Elise Tyminski, Gabi Hooten. President’s Report: Beckie Mitchell 1. Welcome to the last meeting of the 2004 members of the Board. 2. Expressed her sincere appreciation and thanks for the help and unified spirit of the 2004 Board Members. Secretary’s Report: Gary Goodale 1. VOTED to accept minutes as submitted Treasurer’s Report: Blanche Mahoney 1. Checking Account Balance: $6,531.50 2. Savings Account Balance: $1054.79 BUSINESS/REPORTS Points/Awards: Ellen Aiken (via Beckie Mitchell) 1. Points were updated 11/8/2004. 2. Schooling Show scores should be final unless there are corrections. 3. Recognized Show scores due by 11/30/2004. 4. Volunteer forms are becoming an issue. Will discuss at later date. Clincs/Camp:Annette Massey Shaw/Laura Nelson 1. Laura reported on the Moving Up the Levels seminar. She commented on the good presentation, the nice riders, and the enthusiasm of the spectators. VA Tech sent a number of students and we were happy to have them attend. Thanks to Judy Westenhoefer for sharing her expertise, and thanks to Chimney Hill Farm for the use of the indoor arena. The funds for this event were provided by VADA grant money. 2. Adult Camp: The Board asked Laura to proceed with plans for an Adult Camp for 2005. 3. Clinic with Debbie Bowman: Annette Massey Shaw reported on the plans for the clinic to be held at Chimney Hill Farm on Saturday, 27 November. The rides are scheduled from 8:30 AM to 4:45 PM. Auditors welcome! Beckie will send a mass email with schedule of riders. Funding for this event is provided by VADA grant money. Green Hill: Pam Bennington 1. A much improved new sign is now in place at the entrance to GH. 2. The GH Fun Show netted around $1600 and had 350 rides! 3. Membership will remain at $25 UNTIL the end of the year, then will be $30. 4. A meeting to brainstorm re: the stabling issue is being planned. Those interested in attending should contact Pam. Hospitality: Blanche Mahoney 1. Discussed some plans re: the Annual Banquet. Blanche will investigate the possibility of having music. Would like to encourage more people to attend. 2. Blanche suggested buying a crock pot for use at various functions. Thanks to Rebecca Splan for her donation of one. Long Range Planning Committee: Gary Goodale 1. The committee met on Thursday, 4 November at the Roanoke County Hollins Branch Library. Meeting was devoted to a review of finances for 2003. 2. The review revealed that most of SWVADA’s budget is devoted to educational activities (which is our primary goal). A small profit of less than $600 was shown for the year.. 3. Plans are to complete a review of finances for the past 3 years in order to consider long range goals,etc. 4. LRPC will meet next on Tuesday, 30 November at 6:30 PM (at the Hollins Branch Library). Membership: Pat Nelson 1. Dues are coming in. Reminder: The 2005 Calendar Year begins December 1! 2. Reminder: As of December 1, the email mass mailing will include ONLY THOSE WHOSE DUES HAVE BEEN PAID FOR 2005. |
Recognized Show:
Jeanette Shires/Rebecca Splan 1. Discussed classes to be offered. No FEI classes this year. 2. Recognized Show Committee will meet in January. 3. Suggestions for possible judges given. Educational Sunday: Jeanette Shires 1. Discussed a number of possible topics. Will depend in part on availability of speakers. 2. Discussed methods of organizing the day. VADA: Susan Dallas/Harriet Keys 1. Reviewed the BLM show. Approximately $6000 profit made. 2. The Celebrity Freestyle donated $15,000 to the Christopher Reeves Foundation. 3. The VADA Annual Banquet will be held on 23 January 2005 in Ashland, VA. (For more info go to:vadressage.org) 4. The GAG’s will be hosted by VADA in 2005. 5. BLM’s need more class sponsorships. Ideas to increase will be welcomed. 6. The Purple Book will be later this year- February 1. 7. Reminder: Be sure to vote for your choice for the Shel Gafford Award. 8. SWVADA Board VOTED to approve the choices made by our VADA reps for the nominees for Region 1 Awards. 9. Susan and Pam have started the SWVADA basket to be donated for the VADA banquet. Theme: “Southwest Cowgirls.” VOTED to give $100 to help fund the basket. Donations of theme items can be brought to the December Board Meeting. OLD BUSINESS 1. Thanks to Rebecca Splan and Jeanette Shires for heading up the 2005 Recognized Show. As per Board approval, their memberships in USET and USDF will be paid by SWVADA. (Membership is mandatory for recognized show managers/secretaries.) 2. October Schooling Show: Susan Dallas and Pam Bennington gave an overview of the show. Approximately $435 profit made. Thanks to Susan and Bobby Dallas for donations of a saddle pad and mugs. Pam reported that she did have a hard time getting volunteers. Discussed some possible incentives for encouraging volunteers. Thanks to Susan and Pam for their great effort for the “Halloween” Oct. Show! 3. Thanks to the following for volunteering for the October show:Ellen Aiken, Cathy Caspole, Gary Goodale, Harriet Keys, Blanche Mahoney, Mary and Ed, Stephanie Till, Robin Jones, Steve Bennington. MISCELLANEOUS 1. Beckie Mitchell commented on how organized SWVADA is. Thanks to all who contribute to making SWVADA a great organization. 2. Thanks to Harriet Keys for producing the snail mail newsletter. Great job, Harriet! 3. Robin Jones will send out DIRECTIONS to Famous Anthony’s, site of the December meeting. 4. Robin Jones was directed to order 25 of the “Dressage Today” calendars to be sold for $12 each. Will order more if needed. 5. Annette Massey Shaw reported that she has had a good response to the SWVADA member survey. She will present the results to the Board when compiled and the Board will then review and act on. 6. Pat Nelson will put up a SWVADA information booth for the Tri County Forum. 7. Suggestion made that the SWVADA calendar include closing dates for events. 8. Suggestion made to put reminder of upcoming shows in show packets. 9. The show entry form needs to be updated. Also need to update the Manager’s Check List. 10. For December meeting: Need to get managers/secretaries of shows and the nominee for the VADA volunteer award in place. 11. Suggestions made re: holding more social activities for members. The meeting then adjourned. Respectfully submitted, Gary Maupin Goodale,Secretary
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