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PRESIDENT'S MESSAGE
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SWVADA MINUTES
March 2006
Next Meeting: 7 PM, Monday, April, 2006
Hollywood's Restaurant at Hollins
| SWVADA Meeting,
March 20, 2006 Call to Order @ 7:01 PM Board Members Present: Sarah Denham, Gabriele Hooten, Sue Cooper, Gary Goodale, Beckie Mitchell, Blanche Mahoney, Susan Dallas, Annette Massey-Shaw, Pat Nelson, Bob Whitehurst, Nancy Stone, Ellen Aiken, Jeanette Shires Absent – Rebecca Splan Members/Guests Present: Cameron Hooten, Jan Keener President’s Report: Susan Dallas Banquet was great! A big THANK YOU to Blanche. Vice President’s Report: Laura Nelson All judges have been hired. April RAT – Louise St. Amour, April Show – Beckie Mitchell, May Recognized – Robin Breuckmann, June RAT – Harriet Peterson, July Show – Mary Alice Crawford, August Show – Nancy Lowey, October Show—Debbie Rodriguez Secretary’s Report: Jeanette Shires Secretary’s Report was amended after last meeting and before publication in the newsletter. Beckie Mitchell made the motion to accept the minutes as amended, seconded by Laura Nelson. Motion carried. Treasurer’s Report: Blanche Mahoney Checking Account: $6,108.82 Savings Account: $ 1,061.48 CD: $3,000.00 Insurance has been paid for 2006. Adult Camp 2006: Laura Nelson Opening date for camp reservations is May 1st. Contact Laura for application and it will require a $100.00 deposit to hold your place. Currently looking for speakers to have at camp. Clinics/Education: Annette Massey-Shaw/Gary Goodale Will be hosting a clinic on September 23 & 24th with Amy McElroy of Aiken, SC. Amy is a Bronze, Silver, and Gold Medalist. Her program is titled “Problem Solving Through Arena Exercises”. 10 riders on the first day and 8 riders on the second day. Slots will be filled by lottery, must have your SWVADA volunteer hours. Educational Sunday: Ellen Aiken/Jeanette Shires Budget report: including the $300.00 donation to VT and costs for the grant application for next year, we were a bit over budget @ $847.66. We should hear from the grant committee in mid-May. Equipment: Bob Whitehurst Bob will inventory equipment and Blanche will inventory the paper goods in the trailer for the show season. Green Hill Park : Bob Whitehurst A stabling guide for use of the GHP stalls has been created. Currently stalls are not locked, they are there to be used by members. Muck buckets and rakes are located in the tack room for cleaning stalls after use. It will be each individual show manager’s choice whether or not to allow stall usage. Locks for stalls will be provided to manager’s who do not want stalls used at their shows. Fees from stall rental goes to the renting party, not GHP. A motion was made to charge $15.00 per stall, day-use, for SWVADA shows with no other fees (like a deposit) associated. Motion was made by Gary Goodale, seconded by Laura Nelson. Motion carried. Hospitality: Blanche Mahoney Banquet cost approximately $1079.50 to hold this year. Costs for re-scheduling and band added to the normal cost of the banquet. $1080.00 was made from the Silent Auction, those funds to be split between GHP and The Horse Center. Membership: Pat Nelson Currently 111 memberships paid. Points/Awards: Ellen Aiken Nothing new. Awards: Gabi Hooten, Sue Cooper, Rebecca Splan, Jeanette Shires Gary Goodale made a motion to make this a standing committee. Seconded by Laura Nelson. Motion carried. Current members: Rebecca Splan, Jeanette Shires, Gary Goodale, Nancy Stone. Recognized Show: Jeanette Shires, Bob Whitehurst Currently have 3 volunteers but need many more. Please contact Jeanette to volunteer. Looking into what to have as concessions in light of new insurance requirements. Public Relations: Pat Bevan A list of members from the past 2 years that have not re-joined was circulated at the meeting and prior to that to all board members to get input on what people knew about why those people have not re-joined. The remaining names will be contacted by Pat Bevan. VADA: Susan Dallas, Sarah Denham, Laura Nelson, Jeanette Shires Has not been another meeting yet. They are trying to organize for April. Video Library: Gabi Hooten Nothing new. Junior/Young Rider: Nancy Stone, Sarah Denham No business. Old Business: Omnibus has been published. There are a few mistakes. Volunteer hours have NOT been raised to 6 hours. Rebecca would like someone else to take over publishing the omnibus for 2007. New Business: Members will have to declare what category they want their scores to count in this year. Rider/horse combinations may only choose 1 category in each of the Schooling and Recognized Show Divisions. Ellen Aiken will create a declaration form, available at shows or from her, for each person to fill out and return to her. Insurance: Annette has been kind enough with her insurance experience to ‘take over’ the business of SWVADA’s insurance. There have been lots of changes and new regulations/requirements set forth in the recent past. These changes are important and need a professional licensed in the state of VA to really be sure SWVADA is getting the coverage that we need for all the activities we do. Gary Goodale made a motion that SWVADA retain a commercial insurance agent to handle SWVADA’s insurance needs. Seconded by Pat Nelson. Motion carried. Meeting adjourned at 9:11 pm Respectfully submitted, Jeanette Shires, Secretary |
